Hiring the right source for corporate secretarial services can potentially bring you a lot of benefits compared to going through the trouble of interviewing and hiring on your own, since the corporate secretary appointed by them are often experienced professionals that are well equipped to meet all requirements. However, certain care has to be taken to ensure that you are hiring reliable corporate secretarial services as well. Here are 5 steps to undertake:
Check for reliability from both the service provider and the appointed corporate secretary. Sources providing the right corporate secretarial services should consistently display reliability by having the experience needed to fulfill requirements set by ACRA. The appointed corporate secretary they provide should be able to facilitate your corporation’s business processes by ensuring that all required processes and preparation, like annual filing, are done in a timely error-free manner.
A reliable source that provides corporate secretarial services should also be equipped with the experience and knowledge required to assist your corporation. Corporate secretaries should be able to offer sound advice as well as assist in areas like striking off, corporate procedures, business structures, employment pass applications, statutory record register maintenance and more!
Good corporate secretarial services also come in the form of support for corporations. The appointed corporate secretary should own strong organisation skills and can be trusted to work independently, as well as manage deadlines. Ideally, a good corporate secretary should display strong interpersonal skills, in terms of both verbal and written communication.
The corporate secretary should also be able to coordinate and organise meetings for Directors and Shareholders. Discussions and resolutions should be recorded clearly into notes for future reference. Corporate secretaries should possess the experience needed to keep board meetings concise and cohesive by distributing board meeting agendas and communicating expectations. In addition, the minutes prepared should also be concise and accurately reflect the contents of the meeting, with no risk of embellishment or misinterpretation.
Consistency in effort and quality of corporate secretarial services that are provided can also be crucial criterias when it comes to discerning the right corporate secretarial service provider for your corporation. A recommended practise would be to allow for a trial period of at least three months so that you can gauge the effectiveness and contribution the appointed corporate secretary is making.