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Setting up a virtual office in Singapore- What to expect 16 Aug

Setting up a virtual office in Singapore- What to expect

For business owners prioritising flexibility, low cost and efficiency, setting up a virtual office in Singapore may just be the best possible choice they could make. A good virtual office service provider holds enough experience to efficiently assist the business owner in managing essential tasks, thereby freeing a lot of time for other aspects that require more attention. To those wary about taking the next step, here’s what to expect in the process of setting up a virtual office in Singapore:

Communication

Before following through with the process of setting up a virtual office in Singapore, business owners can first spend time liaising with the virtual office service provider of their choice. Most service providers are open to enquiries, whether they are through email, phone conversations or even physical meetings. If you are someone who travels often and would require a safe location to store important documentation, it is recommended that you take the time to pay a visit to the virtual office service provider to understand how your documentation is stored, what delivery services they offer and even additional services they are able to provide. Be sure to communicate your expectations clearly to the virtual office service provider so that they are able to advise and cater to your requirements. Practises like confirming the payment, understanding additional charges can also be a good step to undertake.

Registration

Registration for setting up a virtual office in Singapore is fairly straightforward. Business owners are usually required to fill in a signup form provided by the virtual office service provider and submit the required details back to them. Most virtual office service providers are able to process the registration quickly and email the business owners with a confirmation.

Payment

To accommodate convenience, most virtual office service providers are able to accept payment in different forms. Some of the most common payment methods accepted are through bank transfers, cheques, cash payments and visa or NETS card payments. Check with your virtual office service provider for further payment details, including how you will be receiving payment billing. Another thing to note would be that payment is usually accepted on a yearly or monthly basis for virtual office service providers. A good service provider will facilitate the process by setting up reminders so that you will be able to make timely payments.

5-beneficial-practices-virtual-office-service-providers-present 9 Aug

5 Beneficial Practices Virtual Office Service Providers Present You With

For start up corporations, entrepreneurs running on strict budgets and business owners who frequently travel, setting up a virtual office in singapore is perceived as one of the most beneficial decisions that could be arranged. If you are deliberating on if you should consider signing up with virtual office service providers, consider the 5 benefits they could offer your corporation:

1. Email Management

Virtual office service providers are capable of helping business owners with email management by checking and screening through their emails. Business owners will notice a reduced daily email load, since the virtual office service provider is capable of responding to certain relevant emails and flagging only the rest that requires the business owner’s personal attention. Professional virtual office service providers can also facilitate access by organising emails into manageable folders to keep business owners informed while building up their professional image.

2. Contact Management

Virtual office service providers are also willing to provide call forwarding services for business owners. Never miss an important call with the help of live receptionists answering professional calls and taking note of voicemails on your behalf. Your virtual office service providers can also help weed through unwanted calls so that only essential and converting ones are transferred/forwarded to you.

3. Timely Reminders

Stay on top of pressing business matters with the help of reminders and alerts sent by your virtual office service providers. Most professional virtual office service providers are happy to facilitate business owners with reminders and alerts for matters including billing, mail and other essential practices. This way, business owners will no longer have to worry about basic administration tasks and focus their efforts on their business progress.

4. Cost Saving

The cost of buying office spaces is a lot more expensive compared to making use of virtual office services. In addition, certain virtual office service providers are also able to provide temporary access to facilities that business owners could need, including meeting rooms, day offices, wireless connectivity and more! This allows business owners to save up their budget for other business processes that require attention while still being able to make use of essential business facilities whenever they need.

5. Mailing

For business owners who are unable to collect their mail/packages themselves, virtual office service providers are able to create convenience for them by opting to arrange for delivery. This is useful for business owners who are running on limited time or require frequent travelling. Business owners who are based in other countries can also opt to have their packages/mail delivered to them at additional prices.

low-cost-virtual-office-service-terms-conditions-follow-2 2 Aug

Low Cost Virtual Office Service Terms & Conditions To Follow Through

While low cost virtual office service is one of the many great benefits when it comes to signing up with virtual office service providers, there are often certain terms and conditions that business owners are required to follow through with on their parts. Some of the common terms and conditions you should take note of would be:

Term

Upon registering with a low cost virtual office, you will also be agreeing to receive virtual office service provided by said virtual office for a term. The “initial term” can either range from set months starting from the order date or the set range chosen by you from the signup form. When you renew the virtual office service after the “term” is complete, you will be automatically agreeing to the terms and conditions once more and the next term completion will follow the same range as the initial term.

Termination

Most virtual office services allow customers to terminate their services at least 30 days before the initial term/renewal term ends. However, in situation where termination occurs before the end of the initial term, the low cost virtual office will usually not refund any fees that are paid in advance or require you to pay lesser charges according to the agreement you have signed.

When terminating, certain low cost virtual office service providers usually request a notice of termination from you, along with customer information so that the virtual office service provider can correctly identify your account and follow through with the termination process. This is often acknowledged and made effective with a receipt of notice by your virtual office service provider. Also make sure that you are aware that once your agreement with the virtual office service is terminated, the virtual office service provider will not be liable for any reimbursement/compensation/damage costs.

In cases that you do not agree with the terms and conditions of the virtual office service, it is advisable to terminate the agreement with the virtual officer service provider. Make sure to take the time to understand what services you are paying for and what procedures are taking place before you sign up for virtual office services.

Payment/Charges

It is also highly recommended that users check with the virtual office service provider with matters relating to charges and payment. Certain virtual office service providers require customers to pay for their virtual office services in advance, according to the current prices they are charging. You may be required to authorise the virtual office service to charge credit or debit cards if you decide to pay by cards. In which case, certain virtual office service providers actually follow a method of accumulating supplemental charges until they exceed a certain limit before charging you.

These are just some of the common terms and conditions you can expect from a low cost virtual office. However, do note that each individual virtual office service provider has different requirements and terms to follow as well. Before signing up and making use of the virtual office service they provide, it would be highly recommended to go through the terms and conditions they have set and clarify any terms you are unsure of.

5-professional-features-low-cost-virtual-office-packages-offer 26 Jul

5 Professional Features Low Cost Virtual Office Packages Should Offer

With the plethora of low cost virtual office packages that are now available in the market, SMEs and budding entrepreneurs can find themselves spoiled for choice. One can simply choose a virtual office service provider as they wish, however, it is always advisable to compare the package features and costs presented before making a selection. Here are 5 professional features low cost virtual office packages should offer to SMEs:

1. Essential Information

The most essential factor to consider when it comes to setting up a virtual office in Singapore, would address registration. Professional virtual office service providers should be able to provide the SME with an ACRA registered address, which can be used for correspondence, communication and other essential processes. Should the SME require printing customised corporate stationery like name cards or letterheads, the registered virtual office address should be available for use. In addition, a dedicated phone and fax number should also be provided. Some professional virtual office services in Singapore go a step above by allowing SMEs to personalise their voicemail and call answering.

2. Storage

For corporations that deal with packages and physical mail in large amounts, it is prudent to invest in a low cost virtual office service package. This ensures that all the company’s mail would be stored in a secure location, where reminder emails will then be sent out. The corporation can then opt to either send someone down to collect the mail and packages in one go, or have them all delivered for convenience. This is particularly useful for entrepreneurs who are required to travel for prolonged periods of time, since all relevant documents are kept securely for their return.

3. Delivery

Certain low cost virtual office services also further enable convenience by liaising with their own delivery systems to transport multiple packages and important items of their clients. SMEs and entrepreneurs can request for local mail forwarding at affordable charges as long as the additional charges are explicitly discussed and agreed upon. Most virtual office service providers are also able to accommodate mail forwarding to overseas addresses through normal mail options or courier service arrangements.

4. Email

Email and fax services are professional features provided by most virtual office services as well. SMEs can request for options like forwarding incoming faxes to their email, creating outgoing fax, and even having their emails scanned and mailed on a weekly basis for speedy responding.

5. Additional Services

Depending on the virtual office package the SME chooses, some virtual office services actually include complimentary services or additional services. Some examples of complimentary services include shared fax numbers, contact management, designated alerts, scanning and other assorted functions. Certain virtual office packages also allow users to loan out meeting rooms and the like for conferences.

low-cost-virtual-office-service-terms-conditions-follow 19 Jul

Low Cost Virtual Office Service Terms & Conditions To Follow Through

While low cost virtual office service is one of the many great benefits when it comes to signing up with virtual office service providers, there are often certain terms and conditions that business owners are required to follow through with on their parts. Some of the common terms and conditions you should take note of would be:

Term

Upon registering with a low cost virtual office, you will also be agreeing to receive virtual office service provided by said virtual office for a term. The “initial term” can either range from set months starting from the order date or the set range chosen by you from the signup form. When you renew the virtual office service after the “term” is complete, you will be automatically agreeing to the terms and conditions once more and the next term completion will follow the same range as the initial term.

Termination

Most virtual office services allow customers to terminate their services at least 30 days before the initial term/renewal term ends. However, in situation where termination occurs before the end of the initial term, the low cost virtual office will usually not refund any fees that are paid in advance or require you to pay lesser charges according to the agreement you have signed.

When terminating, certain low cost virtual office service providers usually request a notice of termination from you, along with customer information so that the virtual office service provider can correctly identify your account and follow through with the termination process. This is often acknowledged and made effective with a receipt of notice by your virtual office service provider. Also make sure that you are aware that once your agreement with the virtual office service is terminated, the virtual office service provider will not be liable for any reimbursement/compensation/damage costs.

In cases that you do not agree with the terms and conditions of the virtual office service, it is advisable to terminate the agreement with the virtual officer service provider. Make sure to take the time to understand what services you are paying for and what procedures are taking place before you sign up for virtual office services.

Payment/Charges

It is also highly recommended that users check with the virtual office service provider with matters relating to charges and payment. Certain virtual office service providers require customers to pay for their virtual office services in advance, according to the current prices they are charging. You may be required to authorise the virtual office service to charge credit or debit cards if you decide to pay by cards. In which case, certain virtual office service providers actually follow a method of accumulating supplemental charges until they exceed a certain limit before charging you.

These are just some of the common terms and conditions you can expect from a low cost virtual office. However, do note that each individual virtual office service provider has different requirements and terms to follow as well. Before signing up and making use of the virtual office service they provide, it would be highly recommended to go through the terms and conditions they have set and clarify any terms you are unsure of.

determining-right-virtual-office-service-provider-company 12 Jul

Determining The Right Virtual Office Service Provider For Your Company

Choosing the right virtual office service provider ensures that corporations can safely reap in all the benefits while ensuring that their essential administrative tasks are tended to in a professional and timely manner. However, with so many service providers to choose from, it can often be a struggle when choosing the right one. Here are some factors to consider:

Basics

A virtual office service provider that is most ideal for your corporation would be one that closely matches up to your schedule. Enquire on the times and days of their operation, especially so if you require weekends as well. It is also crucial to be certain of whether the virtual office service provider has a dedicated team of virtual assistants that you can liaise with and who to look for in the event that you need to do so.

Management

Management services are usually just some of the services a good virtual office service provider would offer to business owners. Since this is a common expectation, you can gauge the quality of the service you are receiving by paying attention to how well the virtual office service provider keeps essential contact information up to date. An additional factor would be how organised your virtual office service provider could manage emails and call messages on your behalf.

Advice

A professional virtual office service provider would not only be able to accurately and efficiently handle essential services requested by their clients, they should also be well versed in processes enough to make suggestions and offer advice that could potentially benefit their clients in terms of administrative and other essential business practices.

Experience

Before hiring a virtual office service provider, it is crucial to first know what your own requirements are. What kind of help are you looking for? Are you looking for someone to handle all administrative tasks? Are you looking for a physical location to store all your important mail and packages until you are able to collect them? Are you looking for a service provider who can professionally accept calls on your behalf? A good virtual office service provider should be furnished with a skillset level that enables them to meet all your requirements. It is a good measure to also look into virtual office service providers who have gathered years of experience in providing virtual office services in singapore. This way, you can be sure that you are hiring service providers that are well equipped to handle different situations.

using-coworking-open-spaces-setting-virtual-office-singapore 5 Jul

Using Coworking Open Spaces Or Setting up a Virtual Office In Singapore

Obtaining flexible working environments are a good method of encouraging employee productivity while simultaneously reducing budget constraints. Newly established SMEs may now find themselves in a position where they are offered a variety of choices to make, including either using a coworking open space or setting up a virtual office in Singapore. Since both options provide similar benefits and opportunities, it can be difficult to decide on one. Here are some factors that one should consider before following through with their plan:

Coworking open spaces are working office environments that are shared by multiple individuals, including those that work for different organisations or independently. This enables opportunities to network with other professionals, thereby paving the way to mutual collaboration and other beneficial aspects. Most coworking open spaces are fully equipped with essential office equipment required for most business processes. For example: Printers, fax machines, wireless connections, furniture, basic/shared kitchen pantry facilities and assorted stationery.

With coworking open spaces, users can simply show up with their own laptops and other business devices to begin working on their daily tasks. Certain spaces also come attached with conference/meeting facilities in an additional meeting room, allowing independent workers and SMEs to use for professional purposes. Some factors to keep in mind however, are that the quality and accessibility of facilities depend on the pricing the user opts for. It is essential to keep in mind just what facilities one cannot do without and choose based on the packages or memberships present.

Another factor to note is the location of the coworking open space- most do offer on site parking since they are located on the outskirts of city locations. For SMEs and independent workers looking to network or collaborate with other professionals, coworking open spaces are ideal.

A low cost virtual office however, presents a difference. Virtual offices are used by SMEs who wish to forgo on heavy office lease investments while still establishing credulity in their corporate branding. They essentially provide users with the same benefits as one would typically enjoy when owning a traditional office. Some perks of setting up a virtual office in Singapore includes a professionally trained receptionist, call handling services, a credible registered business address, mail forwarding services, parcel handling services and more.

By making use of low cost virtual office services, SMEs are able to reduce the expenditure in office leases as well as the costs and time it would take to hire experienced receptionists for essential tasks. This further enables them to prioritise time on other pressing matters, thereby speeding up overall progress for their corporation. Virtual office service providers typically provide SMEs with the option of landlines with messages that are either forwarded to the entrepreneur’s mobile or to a personalised voicemail, a secure location to collect and store company mail that will subsequently be forwarded to the relevant personnel and more all for affordable costs.

For SMEs and startups who are still under initial development stages, setting up a virtual office in Singapore to handle majority of administrative tasks may prove to be a lot more beneficial and cost effective in the long run.

5-advantages-low-cost-virtual-office-services-provide-modern-entrepreneur 28 Jun

5 Advantages low cost Virtual Office Services Provide To The Modern Entrepreneur

The process of setting up a virtual office in Singapore has gradually begun receiving warmer and warmer reception from newly formed corporations, start up companies and SMEs alike throughout the years. For entrepreneurs working with limited funding, low cost virtual office services may just play an integral role in alleviating budget constraints in various aspects of their budding business. Here are 5 advantages setting up a virtual office in Singapore facilitates the users with:

1. Cost effectiveness

In comparison to renting physical office spaces or buying properties for office spaces, entrepreneurs are not required to prepare a large down payment when it comes to setting up a virtual office. Most virtual office service providers in Singapore charge regularly based on the facilities and packages their client picks, thereby breaking the payment down into easily managed sums at regular intervals. Virtual offices tend to also be substantially cheaper compared to buying office spaces. By setting up a virtual office in Singapore, entrepreneurs will better be able to spend their limited budgets on company processes that require immediate attention.

2. Reliability

Most virtual office service providers are centered in central business districts and prominent corporate buildings. By setting up a low cost virtual office space that is situated in such a prestigious location, entrepreneurs can establish a professional and credible reputation, allowing potential clients the reliability needed to trust their business without having to physically buy a space. This can also assist users in boosting the potential for business networking.

3. Flexibility

Most virtual office service providers are contracted on a short term basis. As the entrepreneur’s business grows, certain flexibility is required in order to successfully accommodate the change in requirements. Making use of virtual office services allows users the freedom to prioritise and make their decisions based on what is fitting for their business expansion. Entrepreneurs can choose to continue the virtual office services, upgrade into different packages or even stop entirely without any fuss or trouble.

4. Convenience

Another advantage of setting up a virtual office in Singapore would be the ease of access and convenience. If the entrepreneur’s business regularly deals with items like packages or large amount of mail, it would be much more time saving to have them consolidated and kept in a secure spot so that the entrepreneurs can collect them all at once when notified. Most low cost virtual office services offer clients the option of self collection or mail forwarding, so entrepreneurs can either choose to collect them or have them forwarded to their residence without giving away their personal details to clients or collaborators.

5. Professionalism

In addition, virtual office service providers often extend further services like mail forwarding, call answering and other essential administrative or reception services that a business requires. It often takes time and money to train new employees to efficiently handle these tasks, but by outsourcing it to virtual office services, entrepreneurs will be able to rest easy knowing that their essential tasks are handled by professional staff members with experience, thereby easing their schedule enough for attention to be offered to more pressing matters and improving overall progress.

Convinced? Try setting up a virtual office in Singapore today and monitor your overall performance over the course of a few months to gauge the efficiency for yourself!!

serviced-office-low-cost-virtual-office-services 31 May

Serviced Office or Low Cost Virtual Office Services?

For SMEs and other users who wish to balance out expenditure with their process of business expansion, there are several options that could be used to aid them along. Some of the most popular practises include setting up a virtual office in singapore, renting serviced offices or using coworking open spaces. Today, we take a look at the difference between renting serviced offices and using low cost virtual office services:

Setting up a virtual office in Singapore is fairly straightforward and affordable. The procedure essentially refers to setting up an office without being required to buy and own a physical location. The virtual office service provider will be responsible for registering and providing the SME with an office address used specifically for communication/correspondence, thereby maintaining a professional reputation for the user.

Low cost virtual office services also come featuring professional assistance in essential business duties like call forwarding, call answering, secretarial services, mail forwarding and basic receptionist tasks. In addition, low cost virtual office services often work on short term month to month contract payments without any need for additional deposits or down payment. This ensures that SMEs are able to conserve their budgets while still attaining professional results in terms of business expansion.

For entrepreneurs and SMEs who have plans to establish their corporation in a city/country without being physically present, or travel for business constantly, low cost virtual office services are a good option to consider.

Serviced offices on the other hand, are essentially actual physical offices that providers rent out to different corporations. Users can access similar advantages to those who possess their own office spaces, often without having to pay the same fees that are associated with them. Serviced offices come fully equipped with furniture, essential office equipment like printers, internet, conference rooms, workstations and even a signage for the corporation

Some serviced office providers also prepare qualified staff receptionists in advance for the SME, so that basic reception tasks are performed with great efficiency. Professional staff members will perform basic functions like call forwarding, mail forwarding, and more. Do note that most serviced office providers require SMEs and users to sign on a lease with monthly payments. For entrepreneurs searching for office spaces, but are still unable to fully commit to a purchase just yet, using a serviced office is the right decision.

serviced-office-low-cost-virtual-office-services 31 May

Serviced Office or Low Cost Virtual Office Services?

For SMEs and other users who wish to balance out expenditure with their process of business expansion, there are several options that could be used to aid them along. Some of the most popular practises include setting up a virtual office in singapore, renting serviced offices or using coworking open spaces. Today, we take a look at the difference between renting serviced offices and using low cost virtual office services:

Setting up a virtual office in Singapore is fairly straightforward and affordable. The procedure essentially refers to setting up an office without being required to buy and own a physical location. The virtual office service provider will be responsible for registering and providing the SME with an office address used specifically for communication/correspondence, thereby maintaining a professional reputation for the user.

Low cost virtual office services also come featuring professional assistance in essential business duties like call forwarding, call answering, secretarial services, mail forwarding and basic receptionist tasks. In addition, low cost virtual office services often work on short term month to month contract payments without any need for additional deposits or down payment. This ensures that SMEs are able to conserve their budgets while still attaining professional results in terms of business expansion.

For entrepreneurs and SMEs who have plans to establish their corporation in a city/country without being physically present, or travel for business constantly, low cost virtual office services are a good option to consider.

Serviced offices on the other hand, are essentially actual physical offices that providers rent out to different corporations. Users can access similar advantages to those who possess their own office spaces, often without having to pay the same fees that are associated with them. Serviced offices come fully equipped with furniture, essential office equipment like printers, internet, conference rooms, workstations and even a signage for the corporation

Some serviced office providers also prepare qualified staff receptionists in advance for the SME, so that basic reception tasks are performed with great efficiency. Professional staff members will perform basic functions like call forwarding, mail forwarding, and more. Do note that most serviced office providers require SMEs and users to sign on a lease with monthly payments. For entrepreneurs searching for office spaces, but are still unable to fully commit to a purchase just yet, using a serviced office is the right decision.

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