Different accounting software are built to facilitate it’s users with different features. If you intend to use MYOB premier, there are certain special considerations that come with the software. Do you know what they are? This is just some of what you should pay attention to:
Network Environment Preferences
Realistically, certain choices in MYOB Premier preferences can affect the way others interact with the corporation file. MYOB Premier allows users to choose between Multi-user file locking and Single-user file locking. Multi-user file locking is usually used when there are adjustments to daily transactions whereas single-user file locking is used mostly for special tasks.
When users choose the multi-user file locking preference in MYOB Premier, changes will not be applied/made when related data is being changed by another user somewhere else. This is an attempt to safeguard information and minimise errors. One common example would be if you attempt to record a sales transaction while your colleague is changing essential details of the customer card you need to use for the sales transaction, you will not be able to make the record. You will only be able to make the record only after your colleague has finished applying changes to the customer card and saved successfully.
To track if changes have been made to the data, look under the Set Up menu of your MYOB Premier software and select Preferences. You can then be able to choose the Systems tab and look for Automatically Refresh Lists. Once information is changed, MYOB Premier will update the data.
When single-user file locking is selected, only one user will have access to the MYOB company file. This is usually for cases involving situations like file maintenance, file backing up, file verification, data purge, report printing and checking or optimising.
During the process of printing reports in MYOB Premier, it is a safe practise to prevent other users from accessing and making data changes that might affect your reports. Locate the Report customisation window option and choose Prevent Data Changes During Report Generation. This should successfully enable file locking.
It is also essential to understand that MYOB Premier stores data/reports where it’s created but not on the network unless you have taken the liberty of copying them onto the other workstations.
MYOB Premier allows users to choose either to automatically update all information or to manually update information. To pick, look for the set up menu and choose preferences once more. Click on the system tab and look for Automatically refresh lists when information changes. If you want manual updating instead, simply locate the window menu and pick refresh all.