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Category: MYOB

    special-myob-premier-considerations-pay-attention 21 Nov

    Special MYOB Premier Considerations To Pay Attention To

    Different accounting software are built to facilitate it’s users with different features. If you intend to use MYOB premier, there are certain special considerations that come with the software. Do you know what they are? This is just some of what you should pay attention to:

    Network Environment Preferences

    Realistically, certain choices in MYOB Premier preferences can affect the way others interact with the corporation file. MYOB Premier allows users to choose between Multi-user file locking and Single-user file locking. Multi-user file locking is usually used when there are adjustments to daily transactions whereas single-user file locking is used mostly for special tasks.

    When users choose the multi-user file locking preference in MYOB Premier, changes will not be applied/made when related data is being changed by another user somewhere else. This is an attempt to safeguard information and minimise errors. One common example would be if you attempt to record a sales transaction while your colleague is changing essential details of the customer card you need to use for the sales transaction, you will not be able to make the record. You will only be able to make the record only after your colleague has finished applying changes to the customer card and saved successfully.

    To track if changes have been made to the data, look under the Set Up menu of your MYOB Premier software and select Preferences. You can then be able to choose the Systems tab and look for Automatically Refresh Lists. Once information is changed, MYOB Premier will update the data.

    When single-user file locking is selected, only one user will have access to the MYOB company file. This is usually for cases involving situations like file maintenance, file backing up, file verification, data purge, report printing and checking or optimising.

    Report Generating/Storing

    During the process of printing reports in MYOB Premier, it is a safe practise to prevent other users from accessing and making data changes that might affect your reports. Locate the Report customisation window option and choose Prevent Data Changes During Report Generation. This should successfully enable file locking.

    It is also essential to understand that MYOB Premier stores data/reports where it’s created but not on the network unless you have taken the liberty of copying them onto the other workstations.

    Updating

    MYOB Premier allows users to choose either to automatically update all information or to manually update information. To pick, look for the set up menu and choose preferences once more. Click on the system tab and look for Automatically refresh lists when information changes. If you want manual updating instead, simply locate the window menu and pick refresh all.

    maintaining-myob-premier-files-backup-restore-efficiently 14 Nov

    Maintaining MYOB Premier Files: Backup and Restore Efficiently

    In order to prevent any loss of essential and confidential data, it is always essential to backup your MYOB premier files. By backing up these files, users stand a greater chance of being able to restore them with all relevant information again in the event of a crash or bug. Here’s how you can backup and restore your MYOB premier files:

    First, access the file menu in your MYOB Premier software and look for the BackUp option. Choosing that will enable the window to pop up and facilitate you through the backup process. If you find your progress interrupted, make sure to check to see if additional features crucial to the backup process is not missing from your current MYOB Premier software. If the problem persists, contact MYOB support teams for assistance and advice.

    If you are able to proceed, choose the backup type you want depending on the nature of your files. If you want the company file only, then choose BackUp Company File and M-Powered Services Centre only but if you require both the company file and templates, it would be more straightforward and effective to select BackUp All Data.

    To maintain data integrity, it is recommended to go through the additional process of checking for errors in your MYOB Premier company file and make relevant changes before you follow through with the rest of the backup process. Let the verification process run through and finish. However, if you are certain that all information is accurate, choose Do not check company file and select continue.

    To prevent disk failure from corrupting data and eliminate the risk of copying corrupted data over your backup files, make sure to create separate backups and secure the information. If you are storing the backup file in removable storage devices, make sure to save your MYOB Premier backup file in a format that allows you to understand when the backup is done.

    In order to restore your MYOB Premier files, single user access is often required. Locate your file menu and select the restore option to be prompted to search for the backup file you want to restore with. Choose your file and open it. Choose the destination of your restored file and hit save to completely restore your company file. If your file has not been activated, MYOB Premier will prompt you for activation. If you don’t need to make any changes, it is okay to leave it as a read only file.

     5 MYOB Add ons To Use

    Improve your user experience of MYOB by considering these MYOB add ons. Try out these 5 for yourself and gauge it’s effectiveness!

    While MYOB accounting softwares generally provide a well-covered range of functions and features, their performance can be further enhanced and customised for your use through the installation of MYOB add ons. Here are 5 recommended MYOB add ons you should consider using:

    1. Certified Add Ons

    MYOB Add ons from certified sources are the most trustworthy add ons you can use without having to worry about compromising the security of your operations. Though keep in mind, certified MYOB add ons usually require an additional monthly payment so choose only the ones you’d need. Some good certified add ons are Calxa Premier if you need a more advanced system of reporting and Timely, which allows better scheduling capabilities.

    1. Newest Add Ons

    Keep an eye out for the newest MYOB add ons and introduce them to your arsenal of ‘weapons’. Not only will you be able to achieve the latest best performing add ons for your daily performance, you can also stand to gain by sharing advice about them with others. Some of the most well received MYOB add ons are ProWorkFlow which assists you in project management, and Ento, a flexible rostering/attendance software to help with payroll.

    1. Popular Add Ons

    Popular add ons are popular for a reason after all, so if you’re looking for something to use on a longer term basis, you should look for popular add ons and see if they work for you. Keep an eye out for the most downloaded and most used. Some examples could be Magento Connect since it connects MYOB to Magento e-commerce websites with ease, and HR Central, which helps SMEs keep all HR policies and the like compliant to employment laws.

    1. Essential Add Ons

    MYOB add ons are plentiful in the market. But make sure you are able to afford them and make timely payments since most of them require monthly payments. So if you want to make sure it doesn’t affect the expenditure of your company too much, make a list of what you hope to achieve and select the add ons that are catered specifically to that. For example: Amplifier for a well rounded communication strategy and Cerebiz Cash to help project cash flow results.

    1. Category-based Add Ons

    Category based MYOB add ons are a good way to ensure that the MYOB add ons you’re using is best catered to a specific function. For example, if you are an accountant, then you should look for MYOB add ons that are designed specifically for accountants. Some of these are: Castaway- popular for budgeting assistance since it helps users model scenarios and project cashflow.

    These are just some recommended MYOB add ons to try out. You never really know what’s suitable for you until you try them out so don’t be afraid to take a look at those that are available and choose the ones you think may benefit you the most.

    5 Things To Know About MYOBKounta

    If you have been following the MYOB corporation’s series of software programs closely, you would have long heard about MYOBKounta. MYOBKounta is fast rising in popularity throughout the years and with no surprise at that! Here are 5 features in MYOBKounta that’s responsible for the software’s success:

    1. Organised System

    One of the most convenient things about MYOBKounta is that it has a customisable and responsive system that retains it’s interface on all screen sizes. You can customise the sales screen according to what is most comfortable for you as well, so it would be convenient to work through processes like setting up taxes for stores/products, accepting orders, printing and emailing receipts and other essential functions.

    1. Payment Range

    To further reduce the trouble when it comes to payment, MYOBKounta allows users to accept a whole range of payment methods- through split payments, layby and sales, cash, credit cards, cheques, mobile payments, multiple payment types for a single transaction, part payment with no limit on amount and more! This degree of flexibility is hard to find anywhere else. With this additional flexibility, you won’t have to worry about the inconvenience of follow up payment and anything else like that since you will be able to keep track of it with relative ease.

    1. Inventory Management

    Similar to the other software products produced by MYOB, MYOBKounta also offers inventory management capabilities. Only this time, you will be able to easily identify your best-selling products with reports on stock and product sales levels generated in real time. You will also be able to look up concrete information with your purchase orders, waste, complete full/partial stock takes and focus on high risk reduction.

    1. Pricing

    Apart from flexibility in terms of payment methods, MYOBKounta also has no limits to product or pricing options. Meaning to say, you can sell ANY amount/type of product and arrange/edit/remove them as you please. You can even include additional factors like colours, image, stock amount and taxes to them as well. The pricing options can be tweaked with discounts and price adjustments using store and customer type too. You can even import or create barcodes!

    1. Sales Management

    MYOBKounta is an excellent solution when it comes to sales management. It offers the convenience one needs to finalise sales and print receipts, offer discounts, create customised lines, keeping track of special orders through order notes, shipping address records and more! When it comes to getting things done, MYOBKounta is the software to count on!

    These are the 5 main reasons MYOBKounta is so well received amongst the corporate sectors, though the benefits it brings aren’t limited to just that. Try out the software yourself and explore it’s capabilities! Who knows, you may just find that it is the ideal software for yourself.

    Adding, Editing And Deleting Supplier In Myob

    You can add, edit or delete your supplier record in MYOB through the following:
    1. Use of Setup – Easy Setup Assistant
    2. Use of Card File main commandAdding-editting-suplier-pic12
    To add new supplier using the Easy Setup Assistant:
    Go to Setup and choose Easy Setup Assistant as per screenshot below:

    Adding-editting-suplier-pic1

    In the Easy Setup Assistant window, four setup tabs appear as follows:

    1. Customise
    2. Accounts
    3. Sales
    4. Purchases

    Click on the Purchases tab as per screenshot below:

    Adding-editting-suplier-pic2

    The next window appears when you click on the Purchases Easy Setup tab:

    Adding-editting-suplier-pic3

    Click on Next to continue to the Purchases Easy Setup and click on the Supplier Cards button as per screenshot below:

    Adding-editting-suplier-pic4

    The Supplier Cards easy setup up window appears as per screenshot below and click on New to proceed setting up the new supplier card:

    Adding-editting-suplier-pic5

    In the New tab, the following screen appears showing 7 tabs information for the new supplier card:

    Adding-editting-suplier-pic6

    1. Profile – as per screenshot above, indicate in this tab the Card Type as Supplier using the drop-down arrow and fill in the complete information for Name, Card ID, Location, Address, Phone numbers, Email, Website, Salutation and Contact for the new supplier.
    2. Card Details – in this tab you can link the card details to a picture file which can be the supplier’s company logo, main product picture or main contact person. You can also opt to add notes about the supplier in this tab and assign Identifiers as per screenshot below:Adding-editting-suplier-pic7
    3.  Buying Details – in this tab, you indicate the necessary fields to be filled up and specially take note of the Purchase Layout, Expense account, Payment Memo, Credit Limit if you want to assign credit limit on your purchases to the supplier, UEN Number, Tax ID Number, Tax code and the freight tax code, early payment discount and the Supplier Terms Information as per screenshot below:

    Adding-editting-suplier-pic8

    To add new supplier using the Card File main command centre:

    Go to the Card File main command centre and click on Cards List as per the screenshot below:

    Adding-editting-suplier-pic5 Adding-editting-suplier-pic9

    In the Cards List window, click on the Supplier tab and click on New as per screenshot below:

    Adding-editting-suplier-pic10

    In the new supplier window, the same tab as shown in the Easy Setup Assistant containing the following tabs to fill in:

    1. Profile
    2. Card Details
    3. Buying Details
    4. Payment Details

    Adding-editting-suplier-pic11

    Editing Supplier Card

    When you need to make changes to your supplier card, you can also edit the information through the Purchases Easy Setup Assistant and the Card File by making the changes and then saving the changes to the information.

    Deleting Supplier Card

    Take note that you cannot delete supplier card with transactions or beginning balances already recorded.  Otherwise, you will need to delete first the transactions recorded under the supplier card.  However, if you delete supplier card with no transactions recorded in it, then it would be easy for you to delete the supplier card.  To delete the supplier card, click on the supplier information and when the supplier information is displayed, click on Edit and choose Delete Card as per screenshot below:

    Processing Supplier Debits In Myob

    processing-supplier-stock-img

    MYOB allows you to record supplier debits from your supplier.  This is in form of purchase credit memo which may arise from return of damaged goods, additional discounts granted, wrong items delivered or overage in quantity being delivered.  Please take note that in practice, supplier should be generally informed of the claims against your purchases from a particular invoice or purchase order. In case of returned items, the items should be returned to the supplier using the correct address.  Additional purchase credit or supplier debit will arise for the freight charge to send back the items and you may also charge this with the cost of the items returned to the supplier in making the purchase credit.  Take note it is very important to keep your supplier informed of any charges to be applied against your purchases so that these debits/claims will be properly applied against future payments and keep your records and that of your supplier on track and reconciled.

    To enter purchase credit or supplier debit in MYOB, you still use the same command centre as you would enter a normal purchase or bill but entering the amount or quantity as negative number as per screenshot below.

    For example, you ordered and received 100 items from DIY Supplies representing your purchases for 100 units of items for sale and have entered the purchase order in MYOB and have effected the Receive Items also for the same quantity of 100 units.  Assuming there are 10 units that are defective even in its packaging and after agreement by the supplier, these defective units will be deducted from payment to be made for the specific purchase order invoice no. 189567.

    To record the supplier debit, go to the Purchases command centre and click on Enter Purchases as per screenshot below:

    Processing-supplier-debits-in-myob-img1

    In the Enter Purchases window, choose the purchases as Bill and indicate purchases layout as Item. Enter the quantity which is 10 units as a negative number under the Bill column and indicate the Price as per screenshot below:

    Processing-supplier-debits-in-myob-img2

    Upon entering the negative 10 units in the Bill column, the same negative quantity is automatically extended in the Received column.  Entering the Bill as a negative number will result to the inventory’s quantity balance deducted by 10 units. Indicate the Item Number and then the Price as a positive number to complete the supplier debit.  You can also indicate the reason for the supplier debit under the Comment as per screenshot below:

    Processing-supplier-debits-in-myob-img3

    Click on Record to save the supplier debit.

    To check on the effect of this supplier debit to the item inventory, go to Inventory command centre and click on Items List or Count Inventory.  Take note the quantity purchased and received previously was for 100 units and less the 10 units being defective, the inventory balance is now 90 units as per screenshot below:

    Processing-supplier-debits-in-myob-img4

    Processing Supplier Debits In Myob

    processing-supplier-stock-img

    MYOB allows you to record supplier debits from your supplier.  This is in form of purchase credit memo which may arise from return of damaged goods, additional discounts granted, wrong items delivered or overage in quantity being delivered.  Please take note that in practice, supplier should be generally informed of the claims against your purchases from a particular invoice or purchase order. In case of returned items, the items should be returned to the supplier using the correct address.  Additional purchase credit or supplier debit will arise for the freight charge to send back the items and you may also charge this with the cost of the items returned to the supplier in making the purchase credit.  Take note it is very important to keep your supplier informed of any charges to be applied against your purchases so that these debits/claims will be properly applied against future payments and keep your records and that of your supplier on track and reconciled.

    To enter purchase credit or supplier debit in MYOB, you still use the same command centre as you would enter a normal purchase or bill but entering the amount or quantity as negative number as per screenshot below.

    For example, you ordered and received 100 items from DIY Supplies representing your purchases for 100 units of items for sale and have entered the purchase order in MYOB and have effected the Receive Items also for the same quantity of 100 units.  Assuming there are 10 units that are defective even in its packaging and after agreement by the supplier, these defective units will be deducted from payment to be made for the specific purchase order invoice no. 189567.

    To record the supplier debit, go to the Purchases command centre and click on Enter Purchases as per screenshot below:

    Processing-supplier-debits-in-myob-img1

    In the Enter Purchases window, choose the purchases as Bill and indicate purchases layout as Item. Enter the quantity which is 10 units as a negative number under the Bill column and indicate the Price as per screenshot below:

    Processing-supplier-debits-in-myob-img2

    Upon entering the negative 10 units in the Bill column, the same negative quantity is automatically extended in the Received column.  Entering the Bill as a negative number will result to the inventory’s quantity balance deducted by 10 units. Indicate the Item Number and then the Price as a positive number to complete the supplier debit.  You can also indicate the reason for the supplier debit under the Comment as per screenshot below:

    Processing-supplier-debits-in-myob-img3

    Click on Record to save the supplier debit.

    To check on the effect of this supplier debit to the item inventory, go to Inventory command centre and click on Items List or Count Inventory.  Take note the quantity purchased and received previously was for 100 units and less the 10 units being defective, the inventory balance is now 90 units as per screenshot below:

    Processing-supplier-debits-in-myob-img4

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