Category: Common Seal

23 May

Different types of impressions on paper

How important are paper impressions

Various activities that are carried out within the business sector, the health sector, the transport sector and also the educational sector are monitored by some level of authority. The process makes it necessary that whatever the activity, there is a need for monitoring through proper documentation. The Various paper impressions are made to notify the presence of authorisation or used to be granted access to certain material.

Types of paper impressions

Electronic impressions

The impressions are fast; you get the right quality and room for high volume operations. The mentioned advantages make them the most reliable and accommodating since you can perform heavy duty work.

The electronic impressions are much expensive as compared to the other existing impressions.

Corporate seal impressions

The need to identify your company and make it authentic is made possible by using common seals. The authentication of the company or the corporation will be made possible by getting an impression of the company name, physical location and the contact information of the company. The good thing about using common seals are that they are available in various sizes. Some can be kept in your pocket, and they come with an added advantage of giving a clean impression on whatever document you are supposed to stamp on.

Engineer impressions

The impression specifically meant for the engineers will help identify your operations as well as positioning the organization specifically for clients to identify with you. The impression will leave a long lasting mark on your document. The impressions are equally clean with high clarity levels.

DIY Common Seal guide

How they work

The seals usually take a circular shape, and most of them are usually made from metallic materials. The original seals used to be made from wax but progress has been established to the point where the current seals are embossed. Corporate Seals, otherwise known as Company Seals and Common Seals, are used to authorize certain decisions made on behalf and approval of the company.

The set of steps below represents the procedure through which one can obtain common seals:

Give it your dream shape

The traditional shapes are centered in the shape of a circle. The two shapes are a small circle and a big circle centered on the small circle. The latest development has been the introduction of other shapes among them- oval seals, triangular, squares, and hexagons. Having the right shape in mind, draw the shape on a plain piece of paper or document. The sketch is then done in graphic design software, or free DIY station tools that are made available.

Work on the exterior content

The exterior of your common seal needs to contain the essential details of your corporation. At the top or the bottom of the seal is the corporation name that is usually indicated in capital letters. The other content that is placed on the exterior of the seal is the year, month or date the corporation was incorporated, the city or state within which the corporation is based and the company code if there is one.

Design the interior content

Just like the title suggests, the interior content has everything to do with what the corporation is and the activities that it handles. The interior of the seal may contain words like ”Corporate seal”. The interior can also have the icon or the logo of the corporation. The other details that you may not want them to appear on the exterior of your seal can be placed in the interior. The details may include the year of inception or the location of the corporation. Once the above has been identified, you need to update the details in the sketch in the word processor or the graphic design software.

Choice of the font size

The aim will be obtaining the clearest seal that can be used in any document. Block-style fonts are the most preferred compared to the Times new Roman and script-style fonts that do not print legibly. After making choice of the most appropriate font, you need to write down the style on your paper. The chosen style needs to be written down on paper or the text need to be selected in the software that you are using, and the font style changed.

Increase the appeal of the seal

The appeal of the seal can be increased by making amendments of the borders and open spaces that can be customized. The customization can take the form of tiny squares, double lines, ropes, stripes, and stars.

Give it a finish

The process marks the ending of the procedure in the making of the seal. The rough sketch of what you have done can be taken to an office supply place or a stationery store that makes the orders of the various seals. The stationery store or office supply can also be majoring in the creation of the same seals.

How To Correctly Use Sealing Wax and Common Seals

Laser Rubber Stamp

If you are interested in adding authenticity to your crafts or simply looking for a formal yet interesting way to stand out in corporate affairs, you can consider combining sealing wax with your common seals! There are some techniques that you will be required to use in order to flawlessly do so, so here is how you should go about achieving the perfect results:

A good recommendation when it comes to using sealing wax and common seals is not to directly apply it since there may be a high chance of ruining and staining the material it’s applied on. Especially when it comes to important documents- certain information could be stained and illegible. As an alternative, users are recommended to make a batch and adhere the seal to documents using glue when they need to use it.

To begin using sealing wax with common seals, you need to prepare other materials: Your common seals, wax candles, wax paper or aluminium foil, a spoon, glue pot, oil and heating (embossing) tools. Once you have prepared the materials, get started by spreading out your wax paper and making sure it’s even. Light your wax candle and hold it above the wax paper so that the melted wax pools on the material, make sure to hold at an angle and rotate so evenly melt it. You can also hold the wax candle over the spoon and control the wax pool directly before transferring to the wax paper.
Apply your common seal gently but firmly and hold it in place so that the wax can take on the shape of your common seal. Rock the common seal gently when removing and pull up vertically. An average wait time for heated wax to solidify is from an average of 30 to 45 seconds in total.

One of the best things about combining sealing wax and rubber stamps are that the the sealing wax can be reused and remelted so that the seal can be remade, thereby reducing the amount of waste.

If you have broken candles and bits of wax, use the glue pot and melt the sealing wax into the gluepot. Grease your spoon with vegetable oil and scoop up the melted wax before you transfer to the wax paper. Once you have done so, use your common seal. Make sure you smear the common seal with a tiny bit of oil before you apply it on the sealing wax pool. This is also a good time to add different effects by mingling ink into the wax so that the surface is even more decorative.

Combine Sealing Wax & Common Seals In 5 Steps

Combine Sealing Wax Common Seals

In situations where convenience is prioritised, the use of common seals has been combined with common seal stickers for fast and neat application. However, there are still a large amount of users who value aesthetical sense, and therefore opt to use the same old method of combining sealing wax with their common seals. Here’s how you can achieve an authentic design with sealing wax in just 5 steps:

  1. Preparation

For users who aren’t keen on direct application (since there is always a possibility that wax may ruin envelopes and stain important parchment), you can actually prepare the wax seals in advance. Here are some of the items you would need for the entire process so make sure to get them all ready before you begin: Cookie sheets or wax paper, glue, wax candles, oil (vegetable oil is the best recommendation), any form of additional embellishments, a spoon, glue pots or butane lighter or heating tool of choice. Once you have made the necessary preparations, you can continue onto the next step.

  1. Melting

To begin making the wax seal, you will be required to melt the wax. Prepare your wax paper and spread it out onto a flat surface so that there will be no uneven texture in your wax seals. Now you can choose two methods- Using either a lighter for direct application onto the wax paper or a glue pot.

For lighters, simply light your wax candle and hold it at an angle so that the melted wax will drip onto your wax paper. Make sure that your candle flames aren’t in direct contact with the melted wax and won’t be extinguished by it so that you can keep a steady stream. To melt the candle evenly,

  1. Additional embellishments

This step is optional but additional embellishments can be added to your wax seals for a customised touch. For example- ribbons or coloured ink embossing. This is highly recommended for design enthusiasts who wish to add on personal touches to their seals. While it’s not exactly the most practical, it could potentially be an opportunity to showcase your creativity and talent.

  1. Removal

Keep your common seal pressed in for about 30-45 seconds so that the wax puddle solidifies and keep a firm consistent pressure. Once the wax hardens, you can extract and pull your common seal away upwards as gently as possible. This will have successfully created the wax seal and you can repeat the same steps as many times as you want. Keep in mind that you may occasionally have to smear a thin layer of oil onto your common seal for easy removal.

Pocket Common Seals VS Desk Seals – Which Is Better?

Corporate Common Seal

The long debate between pocket common seals VS table seals has been one long discussed from a long period of time ago. Exactly which one is superior? How do you decide which one is better for you? Find out here.Pocket common seals and table seals are both considered office supplies, both fulfilling the same objective in sealing and authorising legal corporation documents like deeds. With many similarities, it can be hard to discern between the two of them, but one can do so by considering these factors.

  1. Size

When it comes to size and weight, pocket common seals are often a lot lighter compared to their counterpart. The table seal, commonly known as desk seals, were made for more heavy duty work, and so are heavier and sturdier compared to pocket common seals. Pocket common seals is easier to carry around and transport even when outdoors so that’s one advantage.
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  1. Cost

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  1. Shelf life

As a whole, desk seals are a lot more longer to sustain and keep compared to pocket common seals. If you are looking for value and long term use, then desk seals are ideal. So if you invest on desk seals and use it on a daily basis, it could be worth your investment. If you are working on limited funding, you can choose to get a pocket common seal. This allows you to get to your legal documents while still being able to cut down on expenditure. You can also store and replace parts of the pocket common seal if need be.

In conclusion, both pocket common seals and desk seals are both useful in different aspects. The deciding factor is on your frequency of use for yourself- are you working with common seals every day? Will you be required to travel elsewhere and affix your common seal? Do you find yourself using these seals often? If you have limited expenses but prefer travel friendly common seals, then pocket common seals would work for you. However, if you have limited expenses and rely on the use of common seals often, then a desk seal would be more suitable for you.

  1. Assembly

Assembly for both are similar. While desk seals are a lot bulkier compared to pocket common seals, their construct are similar with each other. Desk seals are easier to find and deliver already assembled whereas pocket common seals are easily assembled/disassembled.

  1. Production time

The manufacturing of a desk seal takes up 3-5 days on an average, from designing to actual manufacturing and delivery. Creating pocket common seals take a little less time since the materials used to create a pocket common seal is more manageable. Pocket common seals typically take up to 2-3 days from designing, customising and producing it.

Sealing Wax VS Common Seal Stickers- Which Is Better

Common Seal Sticker Document
Sealing wax and common seals stickers are used with common seals on legal documents. While users of sealing wax are dwindling, there are still others who prefer it over common seal stickers. So which one is better? We weigh it with these factors:

Authenticity

Sealing wax has been used from the past until today. In terms of authenticity, both sealing wax and common seal stickers work. However, if one were to count it based on how long it’s been a practice, sealing wax takes the lead. Sealing wax is more difficult to replicate since you are required to physically melt and drip the wax down and you cannot predict it’s flow.

Convenience

When it comes to convenience, common seal stickers are a lot more convenient and easier to use since you just need them and the common seal. Sealing wax requires more time since you need a lighter to melt the wax and allow it to drip enough onto the document to be sealed. You also need to carry around your common seal so it can be rather inconvenient if you have to travel.

Look

If you are someone who values the overall aesthetics of things, using sealing wax might be right up your alley since it closely resembles the old time practices of the past. It also casts a dramatic yet strong effect so it looks a lot more personal. Common seal stickers however, come in standard shapes and look mass produced.

Safety

The safety of your documents are important too. Sealing wax is a lot easier to open if you scrape the wax off. Alternatively, sealing wax is hard to cover up if the legal document has been opened so you can easily tell if it has. Common seal stickers however are difficult to peel off but they are also easier to replicate as long as you stick another above the broken one.

22 May

5 Traits Of An Ideal Common Seal

Common seals are a necessary part of office supplies when it comes down to things, and it is advised for corporations to own at least one for their convenience. But how do you know where to find/manufacture an ideal common seal of your choice? Here are 5 traits an ideal common seal should have:

1.Assembling/Dissembling

A good common seal should allow users to assemble or dissemble it easily and within a short time frame with no resistance or problems whatsoever. When receiving your common seal, check with your common seal provider and if possible, learn and practice how to do so at the location. Make sure that your common seal can be assembled with no difficulty or additional steps.

  1. Embossed image

Apart from assembling, an ideal common seal should also be able to emboss a perfectly clear image on paper material so be sure to test that out as well. Additionally it will be good to understand what kind of material it can emboss and how the thickness of said material will affect the common seal’s ability to create a good embossed image.

  1. Material quality

Research and look into the material that is used to make your common seal before you hire the services of a common seal provider. An ideal common seal should be durable enough for long term usage- especially when you need to use it frequently. A good recommendation would be to look for common seal manufacturers who use reinforced and strengthened steel as it ensures a higher standard of durability.

  1. Packaging

If your profession requires you to do a lot of traveling, then packaging is another issue. An ideal common seal should be travel-friendly and damage resistant. It is usually delivered in a box for safe carrying. Basic precautions should be taken to avoid damage, but make sure to check with your common seal provider on the correct ways to store and pack your common seal away as well as if there is a need for any basic maintenance.

  1. Additional qualities

If you can find common seal providers who are able to go the extra mile for you, that would work very well in your favour. The main function of an ideal common seal is to emboss images clearly onto material in such a way that it is prominent. The next defining quality of an it would be how easy it is to do so. There are some common seal providers who go above and beyond by throwing in a soft rubber insert to improve leverage for users, hereby making the task of embossing a lot more efficient and easier to achieve.

These are the 5 primary traits of an ideal common seal, so be sure to go down this simplified checklist to make sure that your common seal meets all the criterias.

5 Popular Types of Common Seals

Common Seal Sticker Document
Common seals are an integral and necessary part of the office supplies you will find in a corporation. While they serve similar uses and functions, there are 5 types of common seals that you may or may not know about. And they are:

  1. Pocket Seals

Pocket seals are the most popular common seals used by corporations as they are favoured for their travel friendly nature and efficiency. You can assemble them quickly and use them just about anywhere to get a clean and clear embossed image. However, do note that because of it’s small size, the pocket seal can only accommodate a limited amount of material.

  1. Desk Embossing Seal, Short Reach

If you do not require to travel but are in a profession where you will need frequent embossing to authorise documents, then the desk embossing seal is for you. The desk embossing seal is a type of common seal for corporate users who are required to handle and emboss multiple quantities of material at each time.

  1. Desk Embossing Seal, Long Reach

Much like the short reach desk embossing seal, the long reach desk embossing seal is better suited for users who are required to handle a large volume of documents to be authorised. What is good about having a desk embossing seal with a longer reach is that it allows added depth, meaning to say you can make your impressions a lot deeper than a regular common seal.

  1. Notary Seal

A notary seal is a type of seal that is usually owned by local authority or a notary public- a legal public officer that serves in sectors like foreign/international affairs, estates and the like. The notary seal is an important seal and should only be used by the notary public for official acts.

  1. Logo Seal

Logo seals are a type of common seal where the focus is placed on embossing a company’s logo by way of authorising certain legal documents or procedures. This type of common seal is popular amongst many corporations as it is a quick and easy way of identification and can be used for multiple purposes, including branding.

These are the 5 types of common seals that are popular and constantly in demand. Do you know which type of common seal you are looking for? Hopefully knowing the different types can assist you in identifying your ideal common seal.

Common Seal Tips- Fixing Bad Impressions

Common Seal Sticker Document
While common seals make the task of embossing a lot easier, we are only human and therefore bad impressions can be a thing that occurs from time to time. It can be stressful, especially when that happens on an important document but don’t panic! The situation is salvageable, here is what you can do:One thing you absolutely must remember is that any form of tampering on common seal impressions is not allowed, even when it’s done with good intentions. Don’t try to fill in the rest of the parts by impressing on the same spot or trying to fill it in with ink.

What you can do is to make a second new impression near the first with your common seal and make sure this one is clear this time round. Don’t try to overlay it with the first- any place near would be more appropriate as long as it will not be covering or interfering with any other text/image in your document. Ensure that this impression can be seen clearly and photocopied- if you can achieve that, then it will be fine.

In the event that there is no space left on the document, you can attach a second but complete piece of document with a complete impression of your common seal. Remember to cross out the incomplete impression and divert people’s attention to the complete one by including a clear call to action like “See Attached” or something similar.
Another recommendation is always that prevention and precaution is better than rectifying it. So take a little time and patience to do a test impression first before you perform the actual impression with your common seal. Make sure to shred the rough piece of paper with your common seal impression so no one can duplicate it!

These are the simple and straightforward methods in correcting a bad impression. You cannot make any physical changes to the original bad impression to correct it directly, but there are measures you can take to rectify it so you don’t have to go through the trouble of preparing the documents again when it is rejected.

Customise Your Own Common Seals In 5 Steps

Common Seal Sticker Document
  1. Select a common seal provider

There are countless of corporations offering rubber stamp and common seal services no matter where you reside. Technology has made access to these services easy as you can find details and information online. Consider what functions you require and what type of common seal would be ideal for you. Then examine the terms in the provider’s services: Do they offer delivery? How soon would you be getting the common seal? How much would they cause? Are there any additional fees for assembling or disassembling them?

  1. Design

Once you have found a suitable provider, the next step would be customising your own common seal. The providing company would usually have designers whom you can liaise with in terms of coming up with proposed templates and ideas for your common seals at an additional service charge.

But apart from so, there are also providers who allow clients the options of self-designing their own common seals. Which can actually enable you to get your design confirmed faster, speeding up the overall time your common seal will be ready. Make sure to also inquire how the process of amendment works if there is a possibility that you may need to edit some design aspects.

  1. Practice/Test

Don’t forget to test out your common seal to ensure that it’s fully functional! It wouldn’t hurt to practice a little until you get the hang of it as well so that you won’t have to go through the inconvenience of visiting again or having to call when there are problems.

There you have it- simple, relatively fuss free and made for your convenience! Don’t forget to get your own customised common seal today!

  1. Delivery

Check to see if there’s a delivery option available if you are pressed for time. To ensure the delivery process is a smooth one, you can ask the providers what methods of delivery are available and if they use the assistance of external delivery services. Sometimes it could be a lot more “worth-while” for self collection depending on the distance and time as well as charges.

Customise Your Own Common Seals In 5 Steps

Common Seal Sticker Document
  1. Select a common seal provider

There are countless of corporations offering rubber stamp and common seal services no matter where you reside. Technology has made access to these services easy as you can find details and information online. Consider what functions you require and what type of common seal would be ideal for you. Then examine the terms in the provider’s services: Do they offer delivery? How soon would you be getting the common seal? How much would they cause? Are there any additional fees for assembling or disassembling them?

  1. Design

Once you have found a suitable provider, the next step would be customising your own common seal. The providing company would usually have designers whom you can liaise with in terms of coming up with proposed templates and ideas for your common seals at an additional service charge.

But apart from so, there are also providers who allow clients the options of self-designing their own common seals. Which can actually enable you to get your design confirmed faster, speeding up the overall time your common seal will be ready. Make sure to also inquire how the process of amendment works if there is a possibility that you may need to edit some design aspects.

  1. Practice/Test

Don’t forget to test out your common seal to ensure that it’s fully functional! It wouldn’t hurt to practice a little until you get the hang of it as well so that you won’t have to go through the inconvenience of visiting again or having to call when there are problems.

There you have it- simple, relatively fuss free and made for your convenience! Don’t forget to get your own customised common seal today!

  1. Delivery

Check to see if there’s a delivery option available if you are pressed for time. To ensure the delivery process is a smooth one, you can ask the providers what methods of delivery are available and if they use the assistance of external delivery services. Sometimes it could be a lot more “worth-while” for self collection depending on the distance and time as well as charges.

 

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