With the plethora of low cost virtual office packages that are now available in the market, SMEs and budding entrepreneurs can find themselves spoiled for choice. One can simply choose a virtual office service provider as they wish, however, it is always advisable to compare the package features and costs presented before making a selection. Here are 5 professional features low cost virtual office packages should offer to SMEs:
1. Essential Information
The most essential factor to consider when it comes to setting up a virtual office in Singapore, would address registration. Professional virtual office service providers should be able to provide the SME with an ACRA registered address, which can be used for correspondence, communication and other essential processes. Should the SME require printing customised corporate stationery like name cards or letterheads, the registered virtual office address should be available for use. In addition, a dedicated phone and fax number should also be provided. Some professional virtual office services in Singapore go a step above by allowing SMEs to personalise their voicemail and call answering.
For corporations that deal with packages and physical mail in large amounts, it is prudent to invest in a low cost virtual office service package. This ensures that all the company’s mail would be stored in a secure location, where reminder emails will then be sent out. The corporation can then opt to either send someone down to collect the mail and packages in one go, or have them all delivered for convenience. This is particularly useful for entrepreneurs who are required to travel for prolonged periods of time, since all relevant documents are kept securely for their return.
Certain low cost virtual office services also further enable convenience by liaising with their own delivery systems to transport multiple packages and important items of their clients. SMEs and entrepreneurs can request for local mail forwarding at affordable charges as long as the additional charges are explicitly discussed and agreed upon. Most virtual office service providers are also able to accommodate mail forwarding to overseas addresses through normal mail options or courier service arrangements.
Email and fax services are professional features provided by most virtual office services as well. SMEs can request for options like forwarding incoming faxes to their email, creating outgoing fax, and even having their emails scanned and mailed on a weekly basis for speedy responding.
5. Additional Services
Depending on the virtual office package the SME chooses, some virtual office services actually include complimentary services or additional services. Some examples of complimentary services include shared fax numbers, contact management, designated alerts, scanning and other assorted functions. Certain virtual office packages also allow users to loan out meeting rooms and the like for conferences.